How to Add Emojis in Outlook ✉️😊

Method 1: Using the Emoji Picker All Versions

1. Open a new email or reply in Outlook
2. Place your cursor where you want the emoji
3. Click the Insert tab in the ribbon
4. Select Symbols > Emoji
5. Choose your emoji from the dropdown

Method 2: Keyboard Shortcut Windows Only

1. Position cursor in your email
2. Press Windows + . (period) or Windows + ; (semicolon)
3. The Windows emoji picker will appear
4. Select your emoji with mouse or arrow keys
5. Press Enter to insert

Method 3: Touch Keyboard Touch Devices

1. Click the keyboard icon in your system tray
2. Select Show touch keyboard button
3. When composing email, tap the emoji button on touch keyboard
4. Browse categories and select emoji

Method 1: Built-in Emoji Picker New OWA

1. Compose a new email in Outlook Web
2. Click the emoji button in the formatting toolbar (😊 icon)
3. Browse categories or search for specific emojis
4. Click to insert into your message

Method 2: Browser Shortcuts All Browsers

Use your operating system's emoji picker:

• Windows: Win + .
• Mac: Control + Command + Space
• ChromeOS: Search + Shift + Space

Method 3: Copy-Paste from Web Universal

1. Visit an emoji website like emojipedia.org
2. Copy your desired emoji
3. Paste directly into your Outlook Web email

iOS App Method

1. Tap to compose a new email
2. Tap where you want the emoji
3. Tap the emoji button on the iOS keyboard (smiley face)
4. Browse categories and select emoji

Android App Method

1. Open the Outlook app and start a new email
2. Tap the text field to bring up keyboard
3. Tap the emoji button (smiley face or 🌐 icon)
4. Select your emoji from the categories

Mobile Keyboard Shortcuts

Some third-party keyboards offer:

• SwiftKey: Long-press period for emoji access
• Gboard: Swipe left on spacebar for emoji
• iOS Shortcuts: Create text replacements for quick emoji insertion

When to Use Emojis in Work Emails

Appropriate situations:

• Internal team communication: 👍 for approval
• Positive feedback: 🎉 for congratulations
• Softening requests: 😊 when asking for favors
• Breaking up long text: 🔹 as bullet points

Emojis to Avoid in Professional Emails

Generally inappropriate:

• ❤️ or 😘 with clients/superiors
• 😂 in serious discussions
• 🍻 or 🍷 in formal communication
• 🔫 or 💣 in any work context

Best Practices for Professional Emoji Use

1. Limit quantity: 1-2 emojis per email maximum
2. Place strategically: Subject lines or closing remarks
3. Know your audience: More acceptable with younger colleagues
4. Match company culture: Observe how leadership uses them

Emojis Not Displaying Properly

Common fixes:

1. Update Outlook: Ensure you're using the latest version
2. Check encoding: Go to File > Options > Mail > International Options
3. Change font: Use Segoe UI Emoji or Arial Unicode MS
4. Restart Outlook: Sometimes clears display glitches

Emoji Picker Missing

Possible solutions:

• Reset ribbon: Right-click ribbon > Customize > Reset
• Enable Unicode: File > Options > Mail > check "Use Unicode"
• Repair Office: Control Panel > Programs > Repair

Recipients See Question Marks

Prevent this by:

1. Sending emails in HTML format (not plain text)
2. Avoiding very new emojis older clients can't display
3. Testing with colleagues before important sends

Can I add custom emojis to Outlook?

While Outlook doesn't support custom emoji packs natively, you can:

• Insert as images: Add custom emoji PNGs via Insert > Pictures
• Use add-ins: Some third-party tools enable custom emoji libraries
• Create signatures: Build email signatures with your preferred emojis

Why do some emojis look different when received?

Emoji display varies because:

1. Different email clients render emojis differently
2. Operating systems have unique emoji designs
3. Some clients convert emojis to images

How do I make emojis larger in Outlook?

To increase emoji size:

• Change font size before inserting emoji
• Insert emoji then highlight and increase size
• Use multiple emojis (e.g., 👍👍👍 for emphasis)